Health & Safety Policy

Health and Safety policy


1.1  The policy
1.2  General statement
1.3  Organisation and responsibilities
1.4  Arrangements


Health and Safety policy

The Health and Safety at Work etc. Act 1974 requires every organisation with five or more workers to prepare and, as often as appropriate, revise a written statement of their general policy with respect to the health and safety at work of their workers and the arrangements for carrying out the policy.

1.1  The policy

Organisations must allocate sufficient resources to ensure a safe and healthy place of work

The policy, and any revision of it, should be brought to the notice of all workers and other relevant parties such as contractors.  Where there are less than five workers, it is strongly recommended that a written policy is still produced.

This document should be drawn up in a comprehensive form dealing with the full range of activities, and made available for workers.  The written policy should consist of three parts:

    • a general statement;
    • the organisation and responsibilities for carrying it out;
    • the arrangements for ensuring health and safety at the workplace.


The policy should be signed by a senior person and be clearly dated.

1.2  General statement

The general statement is a declaration of intent on the part of management. It should contain a commitment to ensure the health and safety of all workers.

The commitment should be reinforced by specific provisions and objectives relevant to the organisation, such as:

    • allocation of sufficient resources to ensure a safe and healthy place of work;
    • provision of appropriate information, instruction, training and supervision;
    • promotion of worker consultation on matters affecting health and safety.

1.3  Organisation and responsibilities

Usually, the organisation for health and safety will reflect the overall organisational structure.  General responsibilities for health and safety should be given to line management at successive levels, from top management down to supervisors.  Such responsibilities should be clearly defined, and preferably referred to in job descriptions to prevent duplication and confusion.

The statement should also set out the organisation for joint consultation (e.g. safety representatives and / or safety committees).

1.4  Arrangements

The organisation must set down the arrangements necessary to implement the policy. It is suggested that employers set out their existing arrangements for health and safety, classified under broad headings so these can be reviewed and expanded as necessary. The following headings may be helpful:

    • Risk assessments;
    • Hazardous substances;
    • First aid;
    • Emergency action;
    • Work equipment;
    • Consultation with employees;
    • Information, instruction and supervision;
    • Training and development;
    • Monitoring and reviewing.


1.5  Health and Safety policy

Health and safety policy statement
Health and Safety at Work etc. Act 1974

This is the Health and Safety policy statement of:
Green Tracks Enterprise LTD  Barnsley Road WF1 5NU

General statement

Our policy, so far as is reasonably practicable, is to provide and maintain safe and healthy working conditions, equipment and systems of work for all our students and workers, and to provide such information, training and supervision as they need for this purpose.

We will also endeavour to ensure, so far as is reasonably practicable, the health, safety and welfare of all contractors, visitors and members of the public who may visit the premises and any associated buildings.

The allocation of duties for safety matters and the particular arrangements that we will make to implement the policy are set out below.

The policy will be kept up to date, particularly in the light of any changes to our organisation. To ensure this, the policy and the way in which it has operated will be reviewed regularly and the appropriate changes made.

In order to ensure that health and safety matters are kept constantly under review, an item on health and safety will be on the agenda for all relevant meetings and workers will be consulted on a regular basis in order to seek their views on health and safety matters.

Signed:  Sharon Goulding
Position:  Manager
Date:  19/09/18
Review date:  September 2019 


Organisation and responsibilities

The responsibility for health and safety rests with everyone, from the senior person through to each worker.  This section sets out the responsibilities under this policy.

Overall responsibility for health and safety within the organisation is that of:

Name: Sharon Goulding

To ensure health and safety standards are maintained and improved, all staff are responsible for ensuring that all activities under their control are carried out in accordance with the organisation’s Health and Safety policy, standards and safe working procedures; and in compliance with statutory provisions: Workers have legal duties under the Health and Safety at Work Act 1974. etc.

    • All staff are responsible for their own area of work they must:
    • co-operate with the Manager on health and safety matters;
    • take reasonable care for their own health and safety and that of others who may be affected by their acts or omissions at work;
    • co-operate, so far as is necessary, to enable any duty or requirement imposed on the organisation by or under any of the relevant statutory provisions, to be performed or complied with;
    • not intentionally or recklessly interfere with or misuse anything provided in the interest of health, safety or welfare in pursuance of any of the relevant statutory provisions.


Failure to comply with these requirements may lead to both disciplinary action being taken by the organisation and prosecution by the enforcing authority.



1.  Risk assessments

Under the Management of Health and Safety at Work Regulations 1999, the organisation has a duty to assess risks to the health and safety of anyone who may be affected by their work activities.  It is the organisation’s policy to ensure that no-one is put at unnecessary risk from any activities under its control.

Risk assessments will be undertaken for situations that may present a risk to health and safety. The main areas of risk are:

-  manual handling;
- fire;
- use of hand and power tools (maintenance, craft and workshop equipment);
- lifting equipment;
- work at height;
- noise and vibration;
- contractors and visitors;
- lone working.

Risk assessments will be undertaken by:

The manager, in partnership with the directors. The findings of the risk assessments will be reported to all relevant members of staff.

Action required to remove / control risks will be approved by:

The Manager

Assessments will be reviewed annually or when work activity changes, whichever is soonest.

To help reduce the risk of injury or exposure, the organisation has developed safe system of work for a variety of the hazardous tasks that are undertaken.  All workers should read and follow the guidance detailed in these documents.

2.  Hazardous substances

Under the Control of Substances Hazardous to Health Regulations (COSHH) 2002, the organisation has a duty to assess the risks from both hazardous substances that are used (e.g. chemicals, solvents, paints, oil, etc.) and hazardous substances generated from work activities (e.g. dust, fume, vapour, etc.).

The Manager will be responsible for identifying all substances that need a COSHH assessment and for undertaking COSHH assessments and for ensuring that all actions identified in the assessments are implemented.

Assessments will be reviewed annually or when the work activity changes, whichever is soonest.

3.  First aid

The organisation will ensure, so far as is reasonably practicable, that all accidents and dangerous occurrences are recorded on the relevant paperwork and, where appropriate, to the enforcing authority.  In addition, all accidents and dangerous occurrences will be investigated and reasonable measures put in place to prevent recurrence.

All accidents, cases of work-related ill health and dangerous occurrences are to be reported to: Sharon Goulding

All staff are responsible for acting on investigation findings to prevent a recurrence.

Sharon Goulding is responsible for reporting notifiable accidents, diseases and dangerous occurrences to the enforcing authority, as required by the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 1995.

A first aid kit is located in the office

The Manager is responsible for ensuring that first aid boxes are regularly stocked with approved first aid material.

4.  Emergency action

Sharon Goulding is responsible for ensuring the fire risk assessment is undertaken and implemented.

...maintain and check the fire extinguishers on an annual contract.

The emergency evacuation procedures will be tested every 3 months.

5.  Work equipment

Under the Provision and Use of Work Equipment Regulations 1998 and Lifting Operations and Lifting Equipment Regulations 1998, the organisation has a duty to ensure that all plant and equipment that requires maintenance (including statutory testing) is identified and that the maintenance work is undertaken.

The Manager will be responsible for identifying all plant and equipment needing maintenance (e.g. portable electrical appliances, etc.).

Any problems found with plant/equipment should be reported to the Manager

6.  Consultation with employees

Under the Health and Safety (Consultation with Employees) Regulations 1996 the organisation has a duty to consult with workers either directly or through elected representatives on matters relating to health and safety.

7.  Information, instruction and supervision

The Health and Safety (Information for Employees) Regulations 1989 require the business to display a poster telling workers what they need to know about health and safety.

A copy of the HSE’s Health and Safety Law poster is displayed in the Site Cabin.

Health and safety advice is available from the Manager.

Supervision will be arranged / undertaken / monitored by the Manager.

8.  Training and development

The law requires an employer to provide appropriate information, instruction and training regarding health and safety at work. This is to enable employees to work safely for the benefit of themselves and others.

Health & Safety Induction training will be provided for all new employees by Sharon Goulding.

No worker should carry out a task that they are not competent to do, unless supervised by a suitably qualified person.

Training records are maintained by Sharon Goulding using computerised recording system, and manual systems as necessary.

Training will be identified, arranged and monitored by the Manager, if a worker does not understand any matter relevant to their health and safety at work, or consider that they have not received adequate information, instruction or training, they must report the matter to the Manager.

9.  Monitoring and reviewing

To ensure that the organisation’s commitment to managing health, safety and welfare in the workplace is actively pursued, Sharon Goulding will examine the implementation of this policy by performing regular safety audits and inspections of the premises and work activities. In addition, this policy, together with its associated arrangements, will be reviewed annually or when work activity changes, whichever is soonest.

If you are unsure about any issues raised in this policy, please inform the Manager immediately.

Do not take chances. If in doubt, ask!